top of page
  • Writer's pictureAssif Khan

Event Rentals, Planning and Management Services - How To Lower Your Costs

Updated: Aug 13, 2022


Did you you know that you can easily lower your event rentals, planning and management costs with early event confirmations?

Have you ever experienced paying fluctuating rental and event services costs for the exact same items with the same event rentals company?

You can lower event rental, planning and management services costs in Singapore through early event confirmations for the following event elements:

AV TECHNICIANS - SOUNDMAN, LIGHTING PROGRAMMERS, VIDEO TECHNICIANS


EVENT CREW, USHERS, PROMOTERS, STAGEHANDS, COORDINATORS


EVENT RENTAL SERVICES TRANSPORT AND DELIVERY REQUIREMENTS

 

REDUCE YOUR EVENT COSTS WITH EARLY CONFIRMATIONS

Early event confirmations with your event services companies and event rental companies can save you money as event suppliers are able to make the necessary arrangements and reserve the requirements for,

  • transportation

  • drivers

  • event crew

  • audio visual technicians

OUTSOURCING OF EVENT SERVICES BY EVENT SUPPLIERS

Late or last minute quote acceptance and confirmations may require your event suppliers to outsource for transportation rental, driver hire, event crew hire and audio visual technician hire services which leads to higher cost for you.

The obvious alternative to avoid a situation where you will incur higher costs for last minute quote confirmations is to go with bigger companies and yes this does seem like a viable option, if you managed to receive a low quote from a big established company that operates on a higher operating cost.

EVENT MANPOWER - BENEFITS OF EARLY EVENT QUOTE CONFIRMATIONS


For your event manpower requirements, early quote confirmations bring you lower costs and the added benefit of having the ideal and experienced manager, coordinator, event setup and teardown crew, ushers, promoters, stagehands, soundman, lighting programmer and video technician for your events.

In the Singapore events industry, many experienced technical crew especially lighting programmers, soundman and video technicians are part-time freelancers who are hired by event AV rental companies in Singapore on an ad hoc basis for corporate events. They work on a 'first-served booking basis', which means it is best to book them early. Even if freelance AV technicians are offered more money on an event day which they are already booked for, they do not and cannot accept as they do not jeopardize and prefer to maintain their working relationships with the different AV rental companies in Singapore.

Once your event quote confirmation is received by the event suppliers, based on a 'first-served basis system' the best manpower are allocated and reserved for your events, which means the added benefit of getting the best crew for the job!

EVENT TRANSPORTATION AND DELIVERY - BENEFITS OF EARLY EVENT CONFIRMATIONS

Early quote confirmations mean that event suppliers would not need to outsource for lorry rentals and drivers.

Most event companies do not have a large fleet of lorries. They work diligently to plan and schedule their event delivery routes and timings with their drivers or with the event rental companies and partners that they work.

On days where they they have 3 or more events, which usually happens during weekends, Fridays to Sundays, event companies sometimes have to rent lorries and hire part-time drivers to do the jobs. This incurs additional cost which will be passed on to the event clients and customers.

 

Stop incurring these additional costs and paying more when you can avoid it.

Why not allocate the money saved to add more event elements for more value and entertainment for your guests?

Here are some ideas and suggestions on what other event elements you can consider to add on:

 

Do you have an upcoming event and require professional, reliable and low cost event management services?

We are a one stop quality solution event management company in Singapore for live events including birthday party, wedding, private, MICE and corporate event management and planning services.

Contact us for any event management and services requirements in Singapore. Drop us an email at assif@electricdreamz.com or call us at +65 85860502 or +65 66839541. Feel free to contact us for any event services requirement or for a non-obligatory discussion. Subscribe to receive weekly updates on event industry related blogs.

Thanks for the taking the time. Hope you found this information useful. Have a great day!


165 views0 comments
bottom of page